Are you ready to take on a dynamic and impactful role in a fast-paced, international environment? We are looking for a Bid Manager to join our team in Gothenburg and play a key part in shaping the future of our procurement processes across Europe. This is a unique opportunity to work with a growing organization that values structure, creativity, and efficiency.

About the position:

The Bid Manager leads the bid process from opportunity identification to proposal submission, ensuring high-quality and timely proposals that align with client requirements. They collaborate with internal teams to develop competitive bid strategies and manage all aspects of the bid lifecycle, including compliance, budgets, and timelines. The role also involves identifying new business opportunities, maintaining bid documentation, and driving innovation in processes to ensure Airpelago’s competitiveness in the market. This role is critical to Airpelago’s business development initiatives, driving revenue growth and strengthening the company’s market position.

Requirements & Qualifications:

• Bachelor’s degree in business administration or a related field.
• 3+ years of experience as a bid manager, proposal manager, or a similar role, preferably in Sweden.
• Proven ability to develop and execute winning bid strategies that align with business goals.
• Strong understanding of public and private tender processes, particularly in the EU, focusing on the Nordics, the UK, France, and DACH.
• Expertise in managing complex bids for large-scale projects.
• Familiarity with EU contract laws, regulations, and public procurement guidelines.
• Skilled in leading cross-functional teams and fostering collaboration across sales, technical, legal, and finance units.
• Strong project management skills, with the ability to prioritize tasks, manage budgets, and meet tight deadlines.
• High attention to detail with strong analytical and problem-solving skills.
• Exceptional written and verbal communication skills, capable of presenting complex information persuasively.
• Experience in financial modeling, pricing strategies, and negotiation for bids.

Key Responsibilities:  

• Lead and coordinate the bid lifecycle, from opportunity identification to proposal submission.
• Develop and execute bid strategies aligned with Airpelago’s objectives and market trends.
• Manage bid budgets, timelines, and resources to deliver high-quality proposals on schedule.
• Collaborate with cross-functional teams to ensure all technical, legal, and financial aspects of bids are addressed.
• Identify and monitor new business opportunities using public/private tender portals and competitor analysis.
• Ensure compliance with client requirements, industry standards, and regulatory guidelines.
• Build and maintain bid documentation, including communication records, pricing details, and proposal templates.
• Analyze bid performance metrics and conduct post-bid evaluations to identify areas for improvement.
• Oversee negotiations to secure favorable terms for Airpelago while maintaining profitability.
• Continuously refine bid processes, templates, and best practices to enhance efficiency and effectiveness.
• Explore ways to leverage AI tools for drafting responses and improving bid efficiency.
• Utilize our CRM system (Pipedrive) to manage bid-projects effectively.

Personality Traits: 

• Results-driven: Focused on delivering high-quality outcomes that drive business growth.
• Strategic Thinker: Able to align bid strategies with market opportunities and company goals.
• Collaborative Leader: Skilled at building relationships and leading cross-functional teams.
• Detail-oriented: High accuracy in bid preparation, compliance, and review.
• Innovative: Continuously seeks to improve bid processes and implement new strategies.
• Adaptable: Flexible in response to evolving business requirements and market dynamics.
• Problem-Solver: Analytical mindset with a focus on overcoming challenges effectively

Why Airpelago?

• Get to work with the latest technology within a sector that is seeing enormous growth. The drone industry has a bright future and drones are becoming an ever more integral part of our everyday lives.
• Get to work with passionate colleagues with a strong drive.
• All employees are offered ownership in the form of "QESOs" (qualified employee stock options), to be part of the journey
• Develop your skills: Real responsibility from day one. Together we create your personal development plan, based on your career goals, and give you the support and guidance you need to achieve it.
• Competitive salary, stock options and pension.

Additional Info:

For any questions regarding the position please reach out to the recruitment team at Head Agent; william.hagberg@headagent.se or sara.moberg@headagent.se.